TeamsCompete Scheduling Process

The TeamsCompete’s Better League Scheduling Service works with your league to take scheduling and its associated workload off your hands; allowing your clubs and teams to concentrate on playing the game.  It’s simply Better League Scheduling.

Existing software options don’t address the myriad challenges of scheduling youth sports leagues.  Some leagues rely on capable and dedicated volunteers armed with basic spreadsheets to accomplish a substantial task.  Other leagues get all the member programs in a room to hash out a schedule, speed dating style.

Better League Scheduling Service utilizes TeamsCompete’s propriety Scheduling software.  The software is designed to support the Scheduling Service by : Collecting and Confirming the Season Data, Generating and Optimizing the Schedule, and Reviewing and Publishing the schedule.

PHASE 1: Collect and Confirm Season Data

TeamsCompete works with your existing registration system to capture season data. After uploading each club’s registration data into our scheduling system, TeamsCompete sends confirmation emails to each club to validate submissions. Confirmations are tracked. All leagues utilize a dedicated email account to communicate with TeamsCompete’s schedulers.

Team Confirmation Email

Field Confirmation Email

PHASE 2: Generate and Optimize Preliminary Schedule

The Scheduling System generates an initial schedule based on the data we collect.  We then optimize this schedule to meet various season scheduling criteria.  During this phase we process various club special requests, ensure teams have a balanced home and away schedule, adjust games to keep blocked teams together, and improve travel time and other metrics for teams.  We also review each facility to confirm that the games are properly sequenced for referees and age group usage.

PHASE 3: Revise and Publish a Season Schedule

When the schedule is nearly finished, TeamsCompete begins our 360° Draft Review process.  During 360° Review, each member organization receives document containing their preliminary schedule and league-wide data. TeamsCompete collects feedback on the preliminary schedule through on-line forms dedicated to your league.  The collected feedback is used to revise and refine the schedule.  The final schedule is exported to your league website.

Report: League Field Availability
Report: Schedule Calendar Tab

Managing In-Season Game Change

As the season progresses, TeamsCompete can support your league in numerous ways. We can update and manage a league’s website throughout a season.  We can work with a league’s dedicated coordinator to optimize referee assignments. We can process game time, date, and location change requests following your league’s guidelines.

What a Short Video about our Process