If your travel league is like any of our clients, you probably have
- coaches who coach more than one team
- field availability that varies from week to week
- families with children on different teams who only want one travel trip per weekend.
- drive time limitations
and no software program that deals with these and other schedule related issues.
Travel Leagues tell us that
- It takes roughly 1.25 hours (or more) per team to complete a schedule.
- If using packaged software, 85% of the effort takes place after the software has generated the initial schedule.
- They often scramble to generate a schedule in 30 days (or less) from time of final team registration.
- Their month is shot. For a 130 team league it takes 162.5 Hours (1.25 x 130). This is equal to a 6 hour commitment every day for a month to complete the schedule. To make matters worse, the scheduler probably has a day job!
Travel League Scheduling Capabilities:
Scheduling is a crucial component of any athletic league. Unfortunately, off the shelf software solutions cannot support the complex and varying needs of most travel leagues. TeamsCompete specializes in travel league game scheduling and has developed scheduling technology to manage many different scheduling scenarios. Our unique and comprehensive scheduling capabilities create schedules that adapts to the needs of your league.
LINK RELATED TEAMS
In most leagues, there are teams that share coaches or players. In travel leagues, these teams have difficulty being in two different places at once.
Unlike off-the-shelf scheduling software, TeamsCompete enables teams from the same program to be linked together to reduce scheduling conflicts. We refer to this as blocking. Our technology works to insure that teams play together on the same field where possible.
TeamsCompete’s system accommodates two types of blocking: Multi-Age Division and Single Age Division Blocking.
MULTI-AGE DIVISION BLOCKING
Finding qualified and experienced coaches for youth sport teams is difficult. It is the reason many youth sport organizations have coaches coaching multiple teams. Parents with multiple children playing for an organization also have logistical challenges.
Multi-Age Blocking solves this problem by allowing organizations to link related teams together.
SINGLE AGE DIVISION BLOCKING
Many youth sport organizations struggle with player registration. Too often teams are caught in the middle between having too many players and not enough players to form an additional team.
Single Age Division Blocking solves this problem by reducing time conflicts and allowing programs to share players between thinly rostered teams.
Age-Group based play is the hallmark of any youth league. Yet how to structure these age groups to ensure competitive games and reasonable travel times has consumed many hours of board meetings.
With a robust rule set and flexible divisional structures, TeamsCompete utilizes our technology to solve many of the problems leagues face.
We work with our clients to create the divisional structures that foster the competition they desire. Divisional structures can be unique to each season. Division can be built around any categorization whether age group, gender, geographic region, etc.
TeamsCompete supports the subdividing of any type of divisional grouping. In turn, subdivisions can be set up to play only teams in their subdivision or play teams from other subdivisions.
TeamsCompete permits teams in one subdivision to “crossover” and play a team in another subdivision. Our software can apply different criteria to enable teams crossing from one subdivision to cross only under circumstances important to the group- such as distance or competition level.
These “crossover” games are restricted to subdivisions set one level above or one level below a team’s subdivision level.
Leagues may not want to make public their sub-divisional assignments. TeamsCompete’s system can obscure this information so that a published schedule only displays “Boys 12U” and not “Boys 12U Strongest” or “Boys 12U Below Average”.
DIVISION ONLY DATES
Leagues may require some divisions to play on Saturday and others to play on Sunday. TeamsCompete’s system can flag these divisions and assign games to the appropriate date.
CONTROL WHO TEAMS CAN PLAY
TeamsCompete’s Scheduling software contains a robust set of rules that control which teams in your travel league can play each other. Controls can be customized for each division. Here are some examples of season criteria available. Teams Compete will build a customized schedule around all these factors.
LIMIT THE NUMBER OF TIMES A TEAM CAN PLAY DIFFERENT OPPONENTS FROM THE SAME CLUB
Does your travel league have a member organization that submits a large number of teams into each division? Are other “towns” or “clubs” unhappy when they are scheduled to play them 3, 4 or 5 times? Leagues are able to limit the number of teams from one club that that any one team must play.
LIMIT THE NUMBER OF
ORGANIZATIONS THAT A TEAM CAN PLAY MULTIPLE TEAMS
This works in conjunction with the criteria outlined above. If leagues limit a team to play no more than two teams from the same organization, you can further limit how many programs (“clubs”) this applies to. For example, your league may set this limit to two clubs- which means that any given team in the division may have a schedule where they play two different teams from two separate clubs.
SET DRIVE TIME LIMITS
For some travel leagues, limiting the driving time for teams is important. Perhaps teams at the extremities of the league geography are too far apart to travel to each other for games. Perhaps the league wants younger teams to travel within a smaller radius than older teams. TeamsCompete can apply separate drive time limits for each division and optimize use of any “league fields” or “meet-in-the-middle” fields.
PLAYING TEAMS MORE THAN ONCE
TeamsCompete allows leagues to either allow or not allow a team to play an opponent more than once.
PLAYING TEAMS FROM THE SAME ORGANIZATION
TeamsCompete allows leagues to specify whether a team can play another team from their own organization.
REQUIRE A DIVISION TO USE LEAGUE FIELD SPACE
Some leagues have their own field space for the season. Divisions can be required to use League Field Space for their games.
DO NOT PLAY LISTS
In rare instances, leagues may decide that certain clubs should not play each other. It might be due to competitive imbalances or bad blood. Our system can manage these subtle challenges.
SEASON DATE MANAGEMENT
Travel Leagues often make a number of accommodations to member clubs to encourage league participation. Perhaps specific age groups will not play on certain dates or boys will only play in the afternoon. Some travel leagues allow individual teams to black out certain season dates. All of these accommodations make scheduling more complex. Teams Compete will build a customized schedule around all these factors.
BLACK OUT DATES
League may allow various levels of black-outs. Member clubs can black out home play on specific dates- maybe due to graduation or parade. Divisions can black out certain dates – maybe for a league-wide tournament. Individual teams can black out play out specific dates.
TeamsCompete Scheduling Engine knows the local league sunset time for each season date and manages the end time of the last game based on each field’s lighting capabilities.
DIVISION SPECIFIC GAME DATES
Leagues may have game dates where only a specific division plays a game. For example, U15 may play on Thursdays or U8 teams may have an abbreviated season.
PLAYING SURFACE MANAGEMENT
TeamsCompete knows that playing surfaces are a critical element of a season schedule. TeamsCompete organizes playing surfaces into complexes and identifies who “controls” the rights to play on that surface on a particular date and time. Teams Compete will build a customized schedule around all these factors.
ORGANIZATION PLAYING SURFACES
Member organizations have facility rights for home games. Some clubs have multiple sites. Clubs can assign specific teams or divisions to play home games at specific fields.
Leagues can specify the size of field that every team plays on. We track whether fields are lined for the appropriate sport and gender and age.
LEAGUE PLAYING SURFACES
Some Leagues have their own field space and utilize it in various ways. League fields may be used in playoff games as a neutral site, as meet-in-the-middle fields for teams across great distances or for festival days.
FIELD SURFACE PREFERENCE
Weather plays a big factor in youth sports. Leagues may have access to both grass and turf surfaces and can specify their preference during any given week of the season.